PTG Committee Descriptions
Book Fair (Chair – Alex Cutter)
The Our Lady of Sorrows PTG sponsors two Scholastic Book fairs during the school year. There are September and May fairs which are both held during school hours . The book fair promotes literacy and the students look forward to the new and exciting offerings each year. We are always looking for energetic volunteers who can give as much time as their schedule allows to setup and break down the fair, help the students shop, restock books, help bag items or serve as cashiers. Volunteering at one of the fairs is a fun and rewarding way to get involved, meet the students and other parents.
Box Tops (Chair – Nicole Ratioula)
In charge of collecting (cutting, counting, bundling) box tops from each classroom and sending them in before the collection dates. Volunteers can coordinate this with teachers, room parents or do on your own through collection boxes. If you are interested in helping on this committee, please contact your child(ren)’s home room teacher.
Caring & Sharing (Chair - Anne Chmielewski)
This program arranges and provides dinners for OLS Families in need. Volunteers in this committee are those that are willing to make/provide dinners to families as the need arises within the community.
The Committee Chair will, upon a request or identified need, contact the family in need to find out what, if any, the dietary or time restrictions are for the meals. Committee Chair will reach out to the volunteers on the list and to give them instructions on how to fulfill the specific meal request(s) and come up with a schedule (possibly through sign up genius) for the volunteers. Place a cooler on the family’s front porch prior to and after the need is fulfilled.
Catholic Identity Committee (No PTG lead necessary)
Comprised of OLS administration, faculty and parents. The committee usually meets about once a month. The committee discusses ways to help grow and strengthen the Catholic Identity of the school and school families (catholic school’s week activities and so forth) using the budget allotted by the PTG.
The Chair of this Committee coordinates / officiates Scholarship Essay Contest (drawing) during Catholic Schools week, based on the theme that has been decided by Administration. Distributes the entry forms to teachers and picks the winners (and a runner up) in the presence of Administration and Priest/Deacon. Winners are kept secret until officially announced at the Mass during Catholic Schools Week, where a certificate is presented to each winner by the Chairperson.
Forms are given to each teacher to pass out to their class. Extra forms available in the school office. Grades 1-3 required to draw a picture based on the theme. Grades 4-8 required to write a short essay, in cursive, based on the theme. One $500 scholarship per grade in grades K-7 (which is taken directly off the following year’s tuition by the OLS Parish business office) and two $1,000 scholarships (one male, one female) to 8th grade students who will be continuing on to a Catholic High School, provided that they give a copy of their acceptance letter to the Special Projects Chair. The money for the 8th graders scholarship is sent directly to the catholic high school by the PTG Treasurer with a letter from the PTG President explaining the scholarship.
Family Fun Nights (Chair – Allena Najor)
Family fun event, held in the Fall, for families to come and play games with their children and bring a game to donate to classrooms for use during in-door recess.
Hospitality (Chair – Shannon Harvill and Lynn Roos)
This committee provides refreshments for school events that are approved by the PTG within the scope of the approved budget. The Committee Chair is responsible for the creation of the menu, shopping, set up, serving, cleanup and documenting results of each event. Volunteers on this committee assist in staffing the events (set up / serve / clean up). Most the serving supplies are kept at the Chairperson(s) house during the school year and then stored in PTG storage unit during the summer.Hospitality List of events :
In-School Programs (3 separate Chairs)
This committee coordinates with the PTG President, Principal, ECC Director and teachers on ideas for school-wide special programs/assemblies to be presented for students in school and for Parents at PTG meetings.
Assemblies (Chair Needed) - Committee Chair responsibilities include: obtain outside vendors; choose dates and times (in coordination with Principle and Facilities Coordinator (Ms. Sue); sign contracts; pay deposits; arrange for use of school facility; arrange for photos to be taken (yearbook); notify teachers of event date/time; submit invoice to PTG treasurer; be on site day of event for any trouble shooting; pay vendor.
Career Day (Jo Ferrari & Lisette Maloney)
Committee Chair responsibilities include: obtain speakers; arrange for use of school facilities with Principal and Facilities Coordinator; arrange for hospitality for the speakers with PTG Hospitality Chair; assemble career day packets for the speakers; schedule students with their speakers; notify teachers for the schedule for their classroom.
New Family Welcome (Co-Chairs Andrea Rossi & Kristen Makins)
This Committee sends out a welcome to all new families in August, and sponsors a Welcome Dinner for these families. Volunteer help is needed to deliver welcome gifts, donate for welcome dinner, and help set up/serve/tear down for the New Family Welcome Dinner
Scrip (Chair – Ami Kipf)
Scrip is a term that means “substitute money”. When you purchase Scrip, you’re purchasing gift certificates and prepaid cards that are used just like cash. You can use scrip to purchase everyday expenses like food, clothing, and other essentials. With every purchase, you earn money for the school and your own family. 50% of all funds earned through Great Lakes Scrip is returned to participant families in June.
This program also coordinates rebates earned at local grocery stores Kroger & Busch’s. 50% of Busch’s rebates are refunded to participant families in June.
Volunteer opportunity – Help with publicity of the Scrip program and educating parents on how to use it.
Secret Santa (Co-Chairs – Coleen DiPonio & Joe Gdowik)
Secret Santa is an in-school holiday shopping experience for children. The shop is set up and operated entirely by parent volunteers. Children purchase holiday gifts for family & friends in the safety and security of their own school. The gift options include a variety of homemade crafts, ornaments, baked goods as well as a nice selection of items from Fun Service Inc.
The Spring Social is the PTG’s largest fundraiser of the year, providing the majority of the finances needed to do support all the other committees. Additionally, excess funds raised have provided great additions to our school including a new Science Lab and Playground.
Many volunteers are need to make this event a success, both as sub-committee chairs and volunteers in those committees.
Teacher & Staff Appreciation (Chair - Nicole Mahjoory)
This committee provides special meals and gifts to our teachers and staff. Committee Chairs decide on a schedule of events for the year in coordination with the Principal. Recent events and gifts include lunches, breakfasts, conference snack bars, CSW flowers, birthday cards, gift certificates for books, etc. This committee also provides a $150 stipend to each teacher to help offset cost of classroom supplies.
Many volunteers are needed to make this committee a success. We need volunteers who can take responsibility to coordinate a lunch/breakfast. Other volunteers will be contacted to help staff meals (set up/serve/tear down), provide donation of food & beverages, etc.
Used Uniform (Chair Katie VanKoughnet)
This is a new position! The Chair will help coordinate the Used Uniform sale twice per year: Once at meet the teacher night and another time during curriculum night. They (along with their committee or a school group that they get to help with the sale) will collect uniforms from the office, as they come in, take them in and out of storage, and organize them for the sale.
Walking Club (Chair Mary Beth Taylor & Nicole Mahjoory)
Walking club encourages our kids to keep moving by walking during recess in the spring. Children are provided punch cards, and receive bracelet charms for each card completed.
The Chairperson of Walking Club determines when walking club starts/ends and what days will be “walking days”. It usually begins in April and operates 2 days a week during all lunch periods. They order foot tokens and silver chains and make copies of mile marker cards. In addition, they organize volunteers to help run the program safely (usually takes 6/lunch period…4 at the corners of the family center and 2 hole punchers)
Yearbook (Chair – Kim Pierce)
Yearbook committee attends school events and takes pictures (with the help of many volunteer parents). Coordinates volunteer schedules, to ensure events are covered, then collect the pictures from these volunteers. Through the assistance of LifeTouch company Reps, the committee organizes the layout of the Yearbook by using and creating templates. They submit yearbook pages on predetermined deadlines set with the LifeTouch Rep.
Year End Events (Ice Cream Social – Sommer Yono. Field Day Chair – Liz Flynn & Coach Pesci)
Ice Cream Social - This committee organizes the Ice Cream Social for the end of May and Field day during the last week of school. Ice Cream Social volunteers are needed to set up/serve/tear down the event.
Field Day - Many Field day volunteers will be needed to plan, coordinate, set up and staff the many field day activities.