PTG COMMITTEE OVERVIEW
HELLO FROM THE PTG
The Parent Teacher Guild (PTG) provides opportunities for parents/guardians, students, faculty, and administration to work together for the benefit of Our Lady of Sorrows School. We welcome all enrolled parents/guardians to participate in activities and attend monthly meetings to share your ideas and talents.
We communicate committee updates, upcoming events, and opportunities to volunteer via SchoolSpeak and weekly PTG eblasts, which is available to all enrolled families.
The PTG proudly partners with the Office of Advancement on the execution of many fundraising events! There is a 25-hour volunteer requirement per family, per year. This is a fun way to get your hours in!
Please Note: All PTG Committees are being modified to ensure the new established protocols and safety measures are adhered to due to Covid-19.
The PTG sponsors two Scholastic Book fairs during the school year. There are September and May fairs which are both held during school hours. The book fair promotes literacy, and the students look forward to the new and exciting offerings each year. We are always looking for energetic volunteers who can give as much time as their schedule allows to set-up/clean-up the fair, help the students shop, restock books, help bag items or serve as cashiers. Volunteering at one of the fairs is a fun and rewarding way to get involved, meet the students and other parents.
This committee oversees the collection of box tops including the communication and promotion of the collection process all available digitally. Volunteers can coordinate this with teachers, room parents or do on your own through collection boxes. If you are interested in helping on this committee, please contact your child(ren)’s home room teacher.
Caring & Sharing
This program arranges and provides dinners for OLS Families in need. Volunteers in this committee are those that are willing to make/provide dinners to families as the need arises within the community.
Upon a request, the Committee Chair will contact the family in need to find out what, if any, the dietary or time restrictions are for the meals. The Committee Chair will reach out to the volunteers on the list and give them instructions on how to fulfill the specific meal request(s) and create volunteer schedule through Sign Up Genius.
Family Fun Nights
Family fun events are planned throughout the year for families to come together in fun. One event is the annual Game Night when families come to play games with their children and bring a game to donate to classrooms for use during in-door recess.
This committee provides refreshments for school events that are approved by the PTG within the scope of the approved budget. The Committee Chair is responsible for the creation of the menu, shopping, set up, serving, cleanup and documenting results of each event. Volunteers on this committee assist in staffing the events (set up / serve / clean up). Most the serving supplies are kept at the Chairperson(s) house during the school year and then stored in PTG storage unit during the summer.
Hospitality List of Events:
- Student Council Induction
- Veterans Day Assembly
- Open House (in conjunction with Advancement)
- Kindergarten Roundup
- NJHS Induction
- 8thGrade Graduation
Enrichment Programs for Students
This art enrichment program is brought right to the classrooms; our volunteers bring each portfolio containing three-five prints of artwork. Included in the portfolio is a folder with a brief history of the artists and their pieces of art. Volunteers schedule the presentations which ensure that every child in every grade has an opportunity to view the artwork. The intent is to introduce the children to various artists’ works and help the children discover and become aware of their own interpretations of what they see and how the artwork makes them feel. It is an excellent opportunity to encourage creative thought processes and allow the students to explore why an artist created artwork in the way they did.
Destination Imagination (DI)
DI is a global educational nonprofit brought right to school dedicated to inspiring the next generation of innovators, leaders and creative problem solvers. This educational experience is hands-on, collaborative and fun, students are empowered to take their learning to the next level and are excited to do so. DI provides unique educational experiences across seven project-based Challenge types–Technical, Scientific, Engineering, Fine Arts, Improvisational, Service Learning, and Early Learning. This is a Volunteer led program, a Volunteer will lead a DI team providing leadership and structure to teams to solve challenges.
The LEGO League is a program built around theme-based Challenges to engage children research, problem solving, coding, and engineering. The foundation of the program emphasizes teamwork, discovery, and innovation. Volunteers coordinate teams for this fun, educational Lego competition.
Under the lead of a Director, 5th -8th graders audition for the yearly musical. Weekly rehearsals, theatre games and instruction are held through the fall and winter. Tentative show planned either in person or virtual.
New Family Welcome
This Committee sends out a welcome to all new families in August and sponsors two welcome gatherings in September and December. Volunteers are secured to help deliver welcome gifts, welcome donations, and set up/serve/tear down help for the event. In addition, this committee pairs up new families with mentor families to serve as a guide to help navigate during New Families’ first year.
Scrip is a term that means “substitute money”. When you purchase Scrip, you’re purchasing gift certificates and prepaid cards that are used just like cash. You can use scrip to purchase everyday expenses like food, clothing, and other essentials. With every purchase, you earn money for the school and your own family. 50% of all funds earned through Great Lakes Scrip is returned to participant families in June.
This program also coordinates rebates earned at local grocery stores Kroger & Busch’s. 50% of Busch’s rebates are refunded to participant families in June.
Volunteer opportunity – Help with publicity of the Scrip program and educating parents on how to use it.
Secret Santa is an in-school holiday shopping experience for children. The shop is set up and operated entirely by parent volunteers. Children purchase holiday gifts for family & friends in the safety and security of their own school. The gift options include a variety of homemade crafts, ornaments, baked goods as well as a nice selection of items from Fun Service Inc.
- Craft Chairperson: organize and store inventory & supplies. Purchase new supplies, gifts & crafts. Recruit crafters. Ensure all items are priced and equally divided per shopping shifts.
- Publicity & Volunteer Chairperson: Write all correspondence to promote event & recruit volunteers and crafters. Attend PTG Meetings. Work with faculty to create class shopping schedule. Coordinate facilities scheduling and equipment needs with Sue S. in the Parish office. Coordinate volunteers to help for the event including cashiers, shopping helpers and greeters.
- Consignment Chairperson: Attend Fun Services Open House to sign up for consignment gifts to be delivered for the sale. Set up the consignment tables and keep them through the sales. Reorder as necessary. Provide invoices to the PTG Treasurer.
- Personalized Ornaments: Decorate ornaments. Purchase & organize supplies. Set up & recruit volunteers to assist decorating. \
Teacher & Staff Appreciation
This committee provides special meals and gifts to our teachers and staff. Committee Chairs decide on a schedule of events for the year in coordination with the Principal. Recent events and gifts include lunches, breakfasts, conference snack bars, CSW flowers, birthday cards, gift certificates for books, etc. This committee also provides a $150 stipend to each teacher to help offset cost of classroom supplies.
Many volunteers are needed to make this committee a success. We need volunteers who can take responsibility to coordinate a lunch/breakfast. Other volunteers will be contacted to help staff meals (set up/serve/tear down), provide donation of food & beverages, etc.
The Chair will help coordinate the Used Uniform sale both virtually as well as in person as appropriate. Volunteers collect used uniforms that are dropped off at office, manage inventory, post items for sale, take orders, drop off purchased items and collect money that goes back to the PTG to fund programs for students.
Walking club encourages our kids to keep moving by walking during recess in the spring. Children are provided punch cards and receive bracelet charms for each card completed. The Chairperson of Walking Club determines when walking club starts/ends and what days will be “walking days”. It usually begins in April and operates 2 days a week during all lunch periods. They order foot tokens and silver chains and make copies of mile marker cards. In addition, they organize volunteers to help run the program safely (usually takes 6/lunch period…4 at the corners of the family center and 2-hole punchers).
Yearbook committee attends school events and takes pictures (with the help of many volunteer parents). Coordinates volunteer schedules, to ensure events are covered, then collect the pictures from these volunteers. Through the assistance of LifeTouch company, the committee organizes the layout of the Yearbook by creating templates. They submit yearbook pages on predetermined deadlines set with the LifeTouch representative.
Year End Events
Ice Cream Social
This committee organizes the Ice Cream Social for the end of May. Ice Cream Social volunteers are needed to secure ice cream and toppings as well as decorations and assist in the set up/serve/tear down of the event.
Many Field Day volunteers will be needed to plan, coordinate, set up and staff the many field day activities. Field Day is scheduled on a day in June.